Introduction to the activity:
DoceboLMS 3.0 introduces many advanced features. Now that the system is much more powerful, things are a little bit more complicated during the setup process. We will show functions that make it easier to use the advanced functions to fit your customization needs:

Workflow:

• Platform subscription policy• Privacy and security management
• Groups subscription policy
• Advanced users cataloging
• Sub Administrators
• Alert and notification
• Interface to an SMS gateway
  

Platform subscription policy:
It is possible to define the platform subscription policy (to populate the user database), it is possibile to subscribe in 3 ways:

• Self subscription
• Moderated self subscription
• Only administrator can subscribe
  

Chosen policy is configurable from configuration/login and registration configuration. If you choose moderated subscription policy the Super Administrator and Administrator with moderation permission can authorize users located in the waiting list. If you choose to use the advanced registration form it is possible to make the subscription policy to deal with groups, in this case users will be asked to fill cataloging fields related to the groups. The system allows automatic subscription to groups, in this case the user will be self subscribed to certain groups, this function is also setup from the configuration panel.



Privacy and Security Management:
In order to offer better security to our users we have added several new functions to the Docebo platforms:

Password policy (Minimum size, type of characters that can be used and so on)

• Maximum number of login attempts, after that the system will temporarily ban the user
  
• Storing in the database failed logins or only failed login forcing
• Password expiration
• Time allowed for password confirmation
  

Groups subscription policy:
User groups (means groups used for the Administrator area not for a course area) have the following characteristics:

Software: A group can be assigned only to one of the application or more than one, this means, for instance, that in an e-learning environment we can use a group not used in a CMS environment.

Subscription policy:
In this case group subscription can be:

• Free
• Moderated
• Only Administrator can subscribe
  

We also have groups invisible to users that can be used only by the Administrator.
Advanced users cataloging: Docebo applications allow to catalog users using an unlimited number of fields and more powerful catalogation policy. The most simple catalogation strategy is to use standard fields, Name, Surname, UserName and e-mail, if the strategy is to use a more articulated catalogation strategy you can use:

• Assign additional cataloging fields: You can create additional fields and associate them to the user profile for a more detailed user cataloging
• Place users in a tree schema
• Place users in a tree schema and associate different cataloging fields to different sub trees
• Assign catalog fields to groups, which can be used to manage roles or users groups, cataloging fields associated to groups are inheritated by the groups members
  

Sub admins: We can have sub administrator that can have the following limitations:

• Course subscription or just pre-subscription
• Maximum number of users that the sub-Administrator can create or subscribe to a course
• Courses, Bounded courses or course catalog that can manage
• Users, group users or sub-trees that can manage
• Functions accessible by the Administrator
  

Alert and notification: An administrator can define rules for the notification of certain events, such as:

• When we receive a reply to a forum thread
• When the user profile is changed by the Administrator
• When a new advice has been inserted ...
  

The configuration system works as inheritance, this means that the administrator chooses the general notification policy (activated, not activated and configurable by the user), last configuration is related by media used, notification can be done via e-mail or SMS.

A user can manage alerts and choose whether to receive or not a specific alert and also define if he needs to receive them by e-mail or SMS.
Interface to an SMS gateway: we have an agreement to interface our system to an SMS gateway called SMSMarket.it, after buying a credit with this SMS Gateway provider you just have to fill the data with the parameter given to you after the buying confirmation. These fields are:

• International prefix: Will be placed before the telephone number
• Sender number: Name of the sender (Works on gateway 3, attention, 1 cent more expensive than the interconnection fee!)
• Gateway user: Your SMSMarket.it user account
• Gateway password: The password of your SMSMarket.it account
• Cellular number field: Custom field where the user's mobile phone is stored
• Select gateway: If you choose a number different from 0 that means you have specific need (ask smsmarket.it), the sender number works on gateway 3 (1 cent more expensive than interconnection). For customers outside Italy please use gateway 0.
• Gateway IP: Server where the gateway is located (usually is ok to keep the default)
• Port: The port used by the gateway (usually is ok to keep the default)
  

The system will update the credit after every SMS sent.