Administrator Documentation

A videoconference or video conference is a set of interactive telecommunication technologies which allow two or more locations to interact via two-way video and audio transmissions simultaneously.

Workflow:
• Admin configures Room Limit
• Admin configures DimDim Videoconference
• Instructor creates and hosts a Videoconference Room
• Students enter a Videoconference Room
• Instructor shares screen, files (presentation ppt file, pdf), whiteboard to students
• Instructor broadcasts video and sound
• Instructor and Student have public chats or private chats

Docebo can support 3 different videoconference system; DimDim, Intelligere, and Teleskills.

Configuring Room Limit

In Main/Configuration/Chat and video you can set up a parameter called "Room limit for user", this parameter specify how many room can be programmed in the same time by a single teacher, this is useful to disallow any kind of "room monopolisation".

1. Login as admin.

2. Click Admin Area to go to LMS Admin Area.

3. Click Main > Configuration > Configuration.

  

4. Click the Chat and Video tab. Click Configuration and interface options.

   

5. Enter the room limit for user.

Configuring DimDim Videoconference

After this, you can setup access codes for one of the 3 supported systems (DimDim, Teleskill, Intelligere). In this example, DimDim system will be demonstrated.

1. Click Dim Dim settings.

2. In the DimDim server address textbox, enter webmeeting.dimdim.com.

3. In the Dim Dim Port textbox, enter 80.

4. In the Dim Dim username textbox, enter the username. (you need to apply a username and password from DimDim website).

5. In the Password textbox, enter the password.

6. In the Max users per room textbox, you can limit the maximum number of users per room.

7. Click Save Changes.

   

Instructor Documentation

In this section, as the instructor of a course, you can create and host a videoconference room, invite the students in the same course to join the videoconference room, utilize all the tools available in the DimDim Open Source Video Conference Platform.

DimDim allows web based screencasting, which allow the instructor to create screencasts directly from his PC and make the video available online so that the viewers/students can stream the video directly. The advantage of such tools is that it gives the instructor the ability to show his ideas and flow of thoughts rather than simply explain them, which may be more confusing when delivered via simple text instructions.

Creating a Videoconference Room

1. Login as instructor.

2. Enter the course.

3. Expand the Collaboration Area and click Videoconference.

   



4. Click Create.
Note: Create Videoconference page appears.



5. In the Room Name textbox, type the videoconference room name.

6. In the System dropdown, choose dimdim. Dimdim is the only video-conference platform configured at the configuration page.

7. In the Start meeting date textbox, today's date is the default, you can specify the date of this conference.

You can click the calendar tool to have calendar popup and choose the date at the calendar popup.

8. In the Hour textboxes, specify the starting time of the conference meeting, eg. 9 and 50, means the conference metting will start at 9:50am.

9. In the Meeting Duration dropdown, specify the number of hours for the conference meeting, eg. 5, means the meeting will be held for 5 hours.

10. In the Max User allowed textbox, enter the number of users permitted to join the conference room, 15 for this case.

11. Click the Create button.

Note: The list of videoconference rooms is displayed.

12. Click Enter and start meeting.
Note: A new web browser pops up with a Web Meeting Startup Check page.

Web Meeting Startup Check page is to check whether your PC has the necessary softwares to start a DimDim video conference session. You must have Windows operating System, Mozilla Firefox and IE, Adobe Flash Player version 9 or higher. If you wish to share desktop screen, you must install a Web Meeting Plugin.

Note: Once the Web Meeting Startup Check is checked and password, Loading Please wait..page appears.


Note: Once the loading is done, a page asking "What would you like to do with Web Meeting today?" appears.

13. By using DimDim, you can share your desktop screen, share a whiteboard, share a presentation or share a web page. Further detail will be explained later. Just click Close button to close this dialog box.

Exploring Meeting Console

Meeting Console contains Show Items and Participants menu. Show Item menu is to let you choose the items (can be your computer screen, whiteboard, documents or web pages) to share with the attendee. Participants menu is to let you see the list of participants, change your display name, set your mood, Invite attendees etc.

Exploring Video Broadcaster

Video Broadcaster is to broadcast your video camera and audio in live.

In case, you have problem in Video Broadcaster. You can restart A/V broadcaster.

1. In the meeting console, click your name and select Restart A/V broadcaster from the drop down menu.



2. In the Adobe Flash Player Settings dialog box that appears, select Allow.
  

Exploring Public Chat

You can use the public chat to chat with all attendees.

  
Exploring Private Chat

You can use private chat to chat with attendee privately.

1. In the meeting console, click the attendee's name and select Chat Privately... from the drop down menu.

  

2. In the Private chat with <name> chat box that appears, enter your text messages.

  

Sharing Whiteboard

1. In the meeting console, click Show Whiteboard.

Note: The whiteboard appears in the collaboration space.

2. You and attendees can use the annotation tools provided in the toolbar to draw or write in the whiteboard.

  

Sharing Documents

With Computer Screen sharing, you can let others watch a PDF or a PowerPoint presentation right from your computer desktop.

1. In the meeting console, click Show Presentation.

2. In the Upload Document dialog box that appears, select the location of the file that you want to share.

  

3. Click Share.

Note: Depending on the size of the document it may take a few minutes to convert the PPT/PDF. Once converted, the collaboration area will change as shown below.

  

Sharing Web Pages

With web pages sharing, you can let others watch a set of web pages right from your computer desktop.

1. In the meeting console, click Show Web Pages.

2. In the Upload URL dialog box that appears, enter the URL of the page that you want to share.

  

3. Click Share.


Sharing Computer Screen

With Computer Screen sharing, you can let others watch a set of images or a PowerPoint presentation right from your computer desktop. The sharing enables you to easily broadcast a continouous live stream of what is happening on your computer screen to individuals connected via the internet at remote locations.

One of the main advantages of this sharing is that attendees do not need to install any special software to view your screen.

You can use this sharing for showing PowerPoint presentations, Word documents, images and any other software running on your computer.

Instructor's Screen

Student's Screen



1. In the meeting console, click Show Computer Screen.

Note: The first time you choose to share your desktop, you will be prompted to install the screencasting plug-in called Screencaster. Once Screencaster plug-in is installed, it's icon will be appeared in the Notification Area.

  

2. In the Confirm Computer Screen Sharing dialog box that appears, select OK.

  



Student Documentation

In this section, as the student of a course, you can only enter into a videoconference room provided the videoconference room is already created and hosted by a instructor. You have no permission to create or host a videoconference room.

As the videoconference room is not hosted by you, some of the features cannot be used by you and only instructor can grant the features to you.

Entering a Videoconference Room

1. Login as student.

2. Enter the course.

3. Expand the Collaboration Area and click Videoconference.

4. If the instructor has not created the videoconference room, you will see "No room available".

If the instructor has created and started the videoconference room, you will be able to see the Room Name, Start Meeting Date and Time, and Meeting Duration.

Click Enter.

Note: A new web browser pops up with a Web Meeting Startup Check page.

5. Web Meeting Startup Check page is to check whether your PC has the necessary softwares to start a DimDim video conference session. You must have Windows operating System, Mozilla Firefox and IE, Adobe Flash Player version 9 or higher.

You need a speaker to listen to Instructor's voice in video broadcaster.

  

Note: If the instructor ends the videoconference meeting, a Thank You dialog box will appear.

  


==================old Note =========================

Room activation can be scheduled in a classroom area called Videoconference, when active teacher and students can enter in the virtual classroom already identified with the name and surname used in Docebo.